IRIS - Institutional Research Information System – is the new CRIS (Current Research  Information System) Open Access compatible, which was adopted in April 2015 and which contains Unitn professors’, researchers’ and PhD students’ scientific and academic publications.

A bit of history

IRIS replaces UGOV Catalogue, whose functions have been upgraded in the new software and whose data (entered from 2010 to 2014) have been migrated to IRIS. The archive is  a module of IRIS System, aimed to manage and monitor every activity concerning academic research.

IRIS enables Unitn authors to comply with L 112 (October 7th 2013), European Commission Recommendation on access to and preservation of scientific information (July 17th 2012), H2020/ERC Model Grant Agreement and Unitn Open Access Policy. For all new full-text Open Access submissions, since 2015 IRIS also replaces Unitn-eprints Research, Unitn former institutional Open Access archive of scientific production either in pre-print or in post-print version, according to copyright and intellectual and industrial property laws.

Consequently, starting from May 2015 Unitn-eprints Research is accessible in read-only mode. Unitn- eprints Research records  will be migrated in IRIS in a second phase.
Starting from September 2019 also PhD theses defended at the University of Trento are uploaded in IRIS. Theses defended from January 2008 to September 2019 are temporarily available at Unitn-eprints PhD [link] and will be migrated in IRIS in a second phase. Consequently, since September 23rd 2019 Unitn.eprints PhD is accessible in read-only mode.

What is IRIS

The database is the single point of entry for evaluation purposes and it aims to:

  • present Unitn academic scientific production and make it searchable, also by the Unitrento Digital University portal;
  • automatically feed the MIUR database (known as “Sito Docente Cineca”or “Loginmiur”), in order to make evaluation processes easier and faster (ASN; VQR, SUA-RD, Accreditation of PhD courses, PRIN; FFABR);
  • disseminate Unitn scientific outputs, also according to EU grant agreements requirements (H2020, FP7);
  • monitor the productivity of Unitn academic Departments and Doctoral schools;
  • enhance the dissemination of young researchers’ scientific production by archiving their PhD theses, which are also automatically harvested by the two National Libraries in Rome and Florence in compliance with the mandatory deposit law.

The records entered in IRIS are visible in the public interface only when they are in “permanent status” and after they have been formally validated by IRIS Departmental contact person. They are also visibile in the Unitrento Digital University portal after 5-6 days from their first upload in IRIS.

Validation

The "formal validation" consists in verifying the bibliographic citation and the legal metadata describing the attached .pdf (i.e.: licence, public dissemination degree, ...).
The records whose mandatory fileds are correctly filled in and whose full text properly attached are subm,itted to validation, as requested by the above mentioned Policy.
In the contrary, all the records without (proper) attachment remain "in validation".
Due to a lack of staff, the validation may be delayed also for the records correctly entered in IRIS.
The lack of validation does not compromise the transmission of each record in “permanent status” from IRIS to Loginmiur (Sito Docente Cineca) which follows two main procedures:

  • automatic: daily synchronization (once per day)
  • forced: in particular cases, each author can speed up the transmission by clicking on the button “Update now (LoginMIUR website)”.

The lack of validation does compromise the  visibility of the attachment. This represents a problem in case of publications publicly funded by PRIN or European projects (H2020, FP7) which require an Open Access dissemination of research results within a specific date.

How to enter IRIS

Professors, researchers, temporary research fellows, PhD students and administrative staff are automatically allowed to enter bibliographic data in IRIS. In order to access they need Unitn University username and password.